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Cost & expense allocation system for your enterprise subscriptions

Accurately track and allocate your enterprise costs across multiple expense categories

Do you find it difficult, or impossible, to allocate your enterprise subscription costs & expenses back to the underlying business units that incurred them in order to develop a true profit & loss?

Optimize Spend* facilitates a single view of costs & expenses, which enable you to accurately allocate costs across the actual consumers of data to truly understand profitability.

(*the best of FITS & INFOmatch combined into a best-of-breed solution with major enhancements)

Accounting & cost allocation

Many enterprises struggle to accurately track and allocate recurring costs across multiple expense categories. Firms often don’t know which products — such as market data, research, software & other information services — are being used where in the organization, and against which costs.

A professional spend management solution can bring relief by bringing you the much-needed strong accounting and cost allocation capabilities to optimize enterprise-wide cost transparency and efficiency.

“TRG Screen allows us to generate a single view of our enterprise subscription costs, and to accurately allocate expenses across the actual consumers of data.”

Enterprise-wide cost transparency & full control

With our enterprise expense management solution — Optimize Spend — cost & expense allocations can be expertly managed. You can centrally monitor and track costs for each of your offices, departments & employees globally — both on an actual and historical basis.

Cost can be aggregated to any level, ranging from the most detailed level (i.e. cost per product, user, and month) to the highest level (i.e. cost per vendor or department). This allows for detailed reporting down to the employee-level. It provides a maximum level of enterprise-wide cost transparency, full control, and accountability.


Automated cost & expense allocations

But there is more. Our sophisticated data interface modules seamlessly integrate your vendor and corporate data into Optimize Spend. Vendor-specific data interfaces automate the import of entitlement & allocation files for vendors such as Bloomberg, Refinitiv, IDC, LexisNexis, and many more. This automates the MAC management process (moves, additions and cancellations) and simplifies allocating costs to the actual consumers of data.

To avoid double manual entry Optimize Spend also has direct (API) connections to your accounts payable systems to transfer accurate and up-to-date expense allocations. This gives ‘Accounting’ immediate detailed insight into the cost per cost center, thereby supporting even more efficient internal cost tracking, allocating, and control.



Key takeaways

Optimize Spend acts as your central expense & cost allocation software solution

  • Enterprise-wide cost transparency, control & accountability
  • Accurate cost allocation across the actual consumers of data
  • Automated cost allocations & expense transfers to AP
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Optimize Spend serves several types of organizations and supports many departments. Whether you are an international investment bank or a smaller asset manager, a hedge fund or a broker, a data vendor sourcing market data, a professional service organization or a blue-chip company — Optimize Spend enables any firm to optimize their enterprise subscription spend.